How to Set Up a Shared Calendar on Google


Google Calendar is a powerful tool that can help you stay organized and coordinate schedules with others. Setting up a shared calendar on Google is a convenient way to keep track of appointments, events, and meetings with friends, family, or colleagues. In this blog post, we will guide you through the process of creating a shared calendar on Google.

Creating a New Calendar

To set up a shared calendar on Google, you first need to create a new calendar. Here’s how:

  1. Open Google Calendar on your computer.
  2. In the left panel, click on the “+” icon next to “Add a coworker’s calendar.”
  3. Select “New calendar” and enter the calendar details such as the name, description, and time zone.
  4. Click on “Create calendar” to save your new calendar.

Once you have created the new calendar, you can start adding events and sharing it with others.

Sharing the Calendar

Now that you have created a new calendar, it’s time to share it with others. Follow these steps to share your calendar:

  1. Click on the three vertical dots next to your calendar’s name.
  2. Select “Settings and sharing” from the dropdown menu.
  3. Under the “Share with specific people” section, enter the email addresses of the people you want to share the calendar with.
  4. Choose their permissions (make changes, manage sharing, or see only free/busy) and click on “Send.”

Once you have shared the calendar, the recipients will receive an email notification and will be able to access and edit the calendar.

Managing Shared Calendars

Managing shared calendars on Google is easy and convenient. Here are some tips on how to manage shared calendars:

  • To view a shared calendar, click on the three vertical lines next to “Other calendars” and select “Add a coworker’s calendar.”
  • To hide a shared calendar, uncheck the box next to the calendar’s name under “Other calendars.”
  • To remove someone from a shared calendar, go to “Settings and sharing” and click on the “X” next to their email address.
  • To change permissions for a shared calendar, click on the dropdown next to the person’s email address and select the appropriate permission level.


Setting up a shared calendar on Google is a useful way to collaborate with others and keep everyone on the same page. By following the steps outlined in this blog post, you can easily create, share, and manage calendars with friends, family, or colleagues. Do you have any tips or tricks for setting up shared calendars on Google? Feel free to leave a comment below and share your thoughts!

Thank you for reading our blog post on how to set up a shared calendar on Google. Stay organized and connected with your loved ones or colleagues by using shared calendars. We hope you found this guide helpful. If you have any questions or feedback, please leave a comment below.

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